The name of the Society shall be the Rhiwbina Floral Society (hereinafter called “the Society”).

1. Aims and Objectives

To further the interest in floral decoration, horticulture and other associated arts and pursuits.

2. Membership

1. Membership shall be restricted to 75 members.

2. All members of the Society shall be deemed members of the Memorial Hall Association.

3. Any member shall be at liberty to resign providing that all dues and subscriptions are fully paid up and that any property of the Society on loan to the member has been returned.

4. Any complaints shall be made in writing to the Secretary.

3. Management

There may be, if the membership so desires, an Honorary Life President.
An Honorary Vice President to be elected by the membership and to remain in office for two consecutive years. The office of Vice President is an honorary position bestowed as a token of appreciation. The Vice President does not automatically proceed to become President at the end of two years.

The criteria for the nomination of Vice President shall be:
Any member not currently serving as a committee member who, in the opinion of the membership, has made a significant to the Society over the years.
Nominations must be proposed and seconded and nominees must be approached to ascertain their willingness to accept the Vice Presidency if elected, and sign the nomination form.
A ballot paper listing the nominees will be issued to all members. The nominee with the greatest number of notes will be considered to be elected Vice President.
The offices of President and Vice President are non-executive and do not entitle the holders to a seat on the committee.
The committee shall consist of the following officers:
Chairman, Vice Chairman, Secretary, Treasurer, Programme Secretary, Area Representative, Publicity Officer and a further six elected members.
The Chairman and Vice Chairman shall be elected from the currently serving committee.
Each shall be elected annually but may not hold the same office for more than two consecutive years.
The financial year shall end two full weeks before the Annual General meeting to allow for auditing of the books. The books shall close on the same date.
The Annual general meeting shall be held in June or July of each year for the purposes of:

1. The adoption of the annual and financial reports.

2. The election of officers and committee; nominations for these must reach the secretary seven days before the AGM.

4. Powers of the Committee

The committee shall have the power to co-opt members.
The administration of the Society shall be vested in the committee; any major change to policy must be approved, however, by a simple majority of the members at the AGM or at an Extraordinary General Meeting called for such a purpose. Such a change shall be in writing in the form of a proposal or amendment to the constitution and must be circulated to the membership 14 days prior to the meeting.

The committee shall have the power to administer the funds of the Society in accordance with;

1. The stated aims and objectives of the Society

2. The perceived needs of the Society as constituted within the framework of its obligations as a constituent Member of the Memorial Hall Association, with the proviso that it does not authorise expenditure in excess of 15% of its financial assets held in the various bank accounts, including those in the COIF account. If such a decision is to be made, the committee must be apprised in writing at least seven days before the meeting and there must be a two-thirds majority in favour of it. A quorum shall consist of two-thirds of the committee, with the Chairman having the casting vote. If it be necessary that a sum in excess of this is required by the above-mentioned Hall Association, the membership shall be consulted in writing before any decision is taken and effected.

3. All cheques must be signed by any two of the following officers. Secretary, Treasurer, Programme Secretary

4. At events where funds are being raised for the Society or its nominated charity, private stall holders may be invited by committee to sell wares with a previously agreed percentage of the proceeds being handed over to the Society. This may be variously determined as circumstances dictate and committee may wish to ask for a specific sum to be paid in advance of the fund raising event.

5. Meetings

 For all other committee business, a simple majority is sufficient to agree a measure with the Chairman having the casting vote.

 An Extraordinary General Meeting may be called at the request of nine members in writing to the Secretary.

 This constitution may be altered only at the Annual General Meeting or at an Extraordinary General Meeting called for the purpose. Notice of amendment shall be given in writing 14 days prior to the meeting.

Revised July 2006